Get confirmation of the location (at least building address)

Come up with a very rough estimate of anticipated attendance (125?)

Confirm everyone's contacts on the Bern Hackday Org team

Start a provisory event schedule for the 3 days

Put together a materials list (here) with rough amounts and costs

Brainstorm catering possibilities (here) and get some cost ranges

Write an announcement on the forum with open call for volunteers

laptops to lend

demo station

projector (1 fixed, 1 portable)

webcam

microphone

speakers

photocamera

flip charts (min. 1 - max. 10)

sketch paper (100 sheets)

Post-Its (25 packs)

spare pens (25)

extension cables

electricity bars (10)

wifi router